Custom Fields Uses

Custom Fields allow you to create and customize fields that we don't have by default* for you to choose from. Many groups and institutions leverage custom fields for assessment purposes. The best examples are questions or very specific fields or attributes you hope to collect on your users, impacts or surveys before or after an experience. 

The below are a few main areas where custom fields can play important roles: 

Membership Application: Creating custom fields for membership applications here will allow you to ask questions or request additional information about them upon agreeing to their application.

Pre and Post Event Assessment: Creating custom fields in Registration Questions and Impact Questions will allow you to ask basic questions to help you gather pre-event information and post-event feedback. 

Shifts: When you have an event with many shifts, and there are specific shifts where you would like to collect further information, you can add custom fields for the shifts. 

Affiliate Applications: Whether it be a community partner, or an existing department, group, program or club who wants to join your network or portal to establish an "affiliation", you may request specific fields for them to fill out as an application before accepting them.

Surveys: You can stitch together a survey or form with custom fields so that you can have people fill this out for your own data collection.

Impacts: You can request specific fields upon users input when they are informing you of their impact. e.g., instead of just tracking service hours, what quantifiable or qualitative information do you want to collect? 

Note: Custom fields can be used to collect quantitative and qualitative data. 

*What fields are available out of the box? 

The following fields are by default available for you to use: 

User Records: 

The below shows an example of how the custom fields are tied to the user records. This will help in terms of centralizing surveys, custom fields, responses etc., in one central place. 

 

Custom Field Database:

This will help in terms of doing data analysis of the responses. You can navigate to oversee this by going to your group dashboard and selecting "Resources" -> "Custom Fields". 

When the fields you want are created or found, you may stitch them into area you want the fields to be requested:

There are many varieties of custom fields that can be created, from dropdowns to checkboxes to text fields.

You can also use Like-Art to build matrix forms on a form builder, creating a matrix grid by dragging multiple like-arts on top of each other. You can also toggle for these like-arts to be multi-select, which will allow the individuals filling out the form to select multiple options within one row.

The users will then see the following: 

Note: When dragging and dropping a field into the canvas, a "new custom field" is created. In order to view "saved" or "existing" fields, go to "Add Existing Saved Fields", a library of all custom fields created in the system. In the case you need to delete or update the fields from this library, navigate to your "Resources" -> "Custom Fields" section and determine what fields to archive, update or review. 

Check out the video below for more info on Custom Fields!