Register for an Event with Timeslots

Organizations can host open opportunities/events with timeslots, which allows users to self-select the times they will show up to volunteer.

This article will cover the following:

• How to Use the Calendar to Select Shifts
• How to Set Up Repeating Shifts
• How to Cancel a Singular Shift
• How to Register from a Mobile Web Browser (like Google Chrome)

How to Use the Calendar to Select Shifts

When registering for an event with timeslots, volunteers will have the option to self-select from available times within the event. Volunteers can click on a white space within the calendar and drag their mouse to select a time slot and duration. 

• Gray areas on the calendar indicate timeslots that are unavailable. They may be in the past, already fully booked, or configured to not be available.
• White spaces mean that time slots are available. To reserve a time, click+drag over your desired timeslot; once selected, it will appear blue.
• Light blue spaces on the calendar indicate that the time slot already has some registrations, for example, 1 out of 4 spots filled, but is still available.

Once the timeslot have been chosen, volunteers will answer registration questions, agree to any waivers/liability forms, and then confirm their registration. 

Once the user has registered, they will be taken to a Registration Confirmation screen with a bar displaying their registration information. They will have the option to Add to Calendar and Invite People. These options can be found under the bar.

How to Use the Text Fields Side Bar to Select Shifts

Additionally, users have the option to use the text fields on the right-side of the screen to select the date and time of their timeslot registration, rather than using the calendar feature. 

To use the Text Fields on the side bar:

•  Select the Register button on the right side of the screen. The Text Fields will appear as a side bar on the right side of the screen. 
• Fill in the required details, including the Date, the Start and End times, and whether or not you want the registration to Repeat. 
• Answer any registrations questions.
• Agree to any waivers/liability forms via check box under the Repeat field. 
• Select Confirm Registration.

Once the user has registered, they will be taken to a Registration Confirmation screen with a bar displaying their registration information. They will have the option to Add to Calendar and Invite People. These options can be found under the bar. 

How to Set Up Repeating Slots

Volunteers wishing to register for the same timeslot regularly can set up repeating shifts when registering. After selecting the slot from the calendar, toggle the Repeat setting to expose additional fields to toggle.

Volunteers can toggle the repeating slot daily, weekly, or monthly. Additionally, volunteers can toggle whether the repeating timeslot ends after a certain number of occurrences, or on a specific date.  

Note: If a user selects a repeating timeslot, but one of the slots in the repeating sequence is full, they will not be able to register for the slot that is full. 

How to Register for Multiple Different Slots

Volunteers also have the option to volunteer at different times on different days. To do this, click on the Register button again and fill out the same workflow as if registering for the first timeslot. 

Note: This will take the user to a Registration Confirmation screen that only shows the timeslot that they just registered to. This does not mean the user is only registered for that time; rather, the registration confirmation screen is confirming that the most recent registration went through. 

Volunteers can check what slots they are registered for by viewing the calendar, or by going to their User Dashboard. 

• On the calendar view, slots that the user has registered for will show up as green, with the word Registered displayed on the green slot. 
• On the User Dashboard, registrations can be viewed from the Registrations tab at the top of the Dashboard. This tab will show the user a complete list of their registrations from every event they are registered to. 

How to Cancel a Singular Shift

Volunteers can easily cancel a shift if they will no longer be able to attend. Registrations can be cancelled in three ways. 

The first way to cancel a registrations is from the event's registration calendar. 

• Select the shift to cancel. 
• A pop-up window will appear asking for confirmation to cancel the shift. 
• Once confirmed, the registration will be canceled, and the volunteer will be taken to a Cancellation Confirmation screen.

The other way to cancel a registration is by clicking the button with the three dots at the top of the page, next to the Add Impact button, and selecting Cancel Registration(s). This will take the user to a pop-up telling them that all future registrations will be cancelled. If the user selects Yes, I Want To Cancel My Registration, all of their registrations will be cancelled for that event. 

The third way a volunteer can cancel a registration is by going to their User Dashboard > Registrations. From there, the user can find the registration they want to cancel and click More Options at the right end of the registration, then select Cancel. A pop-up window will appear asking the user to confirm their choice. If the user selects Yes, Cancel This Registration, that registration will be cancelled. Other registrations to the same event will be preserved. 

How to Register from a Mobile Web Browser (like Google Chrome)

Volunteers can register for timeslot events on their mobile devices using a web browser like Safari or Google Chrome.

1. Navigate to the event page.

2. Tap Register.

3. Use the calendar to select the desired date and time by dragging the selection downward the timeslot.

4. A pop-up will appear with details, allowing them to review and make any edits.

If you have any additional questions after reading this article, please Submit a Support Ticket.